with the National Education Policy of 1986, Government decided
to delink Pre-degree Courses from colleges in a phased manner
and to introduce 10+2 system in the Higher Schools of Kerala.
Accordingly Higher Secondary Course was introduced in selected
Government, Aided and Unaided high schools in the State
to reorganize secondary and collegiate education in Kerala.
The two-year course was named as " Higher Secondary
(Plus Two) Course".
The process of de-linking Pre-degree from colleges has been
completed by the academic year 2000-2001.
Groups and Subjects of Study
The following Languages and Groups (Subjects) are prescribed:
Part I :- English (Compulsory for all students)
Part II :- 12 Languages are available under Part II.
A student may choose one of these languages for study.
The languages are Malayalam, Hindi, Sanskrit, Arabic,
Urdu, Tamil, Kannada, French, Latin, Syriac, German and
Note:- The minimum number of students required for sanctioning
a Part II Language in a school is 10. Maximum number of
Part II languages that may be Offered in a Higher Secondary
School is 4.
Part III :-A student has to choose one of the 3 Groups
offered under Part III
A. Science Group
The following combinations are permitted:-
1. Physics, Chemistry, Mathematics and Biology.
2. Physics, Chemistry, Mathematics and Computer Science.
3. Physics, Chemistry, Home Science and Biology.
4. Physics, Chemistry, Mathematics and Home Science.
5. Physics, Chemistry, Mathematics and Electronics.
6. Physics, Chemistry, Mathematics and Geology.
7. Physics, Chemistry, Computer Science and Geology.
B. Humanities Group
The following combinations are permitted:-
1. History, Economics, Political Science and Geography.
2. History, Economics, Political Science and Sociology.
3. History, Economics, Political Science and Geology.
4. History, Economics, Political Science and Music.
5. History, Economics, Political Science and Statistics.
6. History, Economics, Political Science and Gandhian
7. History, Economics, Political Science and Philosophy.
8. History, Economics, Political Science and Social
9. History, Economics, Geography and Malayalam.
10. History, Economics, Geography and Hindi.
11. History, Economics, Geography and Arabic.
12. History, Economics, Geography and Urdu.
13. History, Economics, Geography and Kannada.
14. History, Economics, Geography and Tamil.
15. History, Economics, Sanskrit Sahitya and Sanskrit
16. Islamic History and Culture, Economics, Political
Science and Geography.
17. Islamic History and Culture, Economics, Political
Science and Sociology.
18. History, Philosophy, Sanskrit Sahitya and Sanskrit
19. Sociology, Social Work, Psychology and Statistics.
20. Sociology, Social Work, Psychology and Gandhian Studies.
21. Economics, Gandhian Studies, Communicative English
and Computer Application
22. Sociology, Journalism, Communicative English and Computer
23. History, Economics, Political Science and Psychology.
24. Journalism, English Literature, Communicative English
25. History, Economics, Political Science and Anthropology.
26. Economics, Statistics, Anthropology and Social Work.
C. Commerce Group
The Following combinations are permitted:-
1. Business Studies, Accountancy, Economics and Computer
2. Business Studies, Accountancy, Economics and Mathematics.
3. Business Studies, Accountancy, Economics and Statistics
4. Business Studies, Accountancy, Economics and Political
The Syllabus prescribed by CBSE and the NCERT text books
are followed for Part III subjects under Science, Humanities
and Commerce Groups as well as for Hindi opted under Part
For languages other than Hindi, Malayalam, Arabic, Tamil
and French under Part II and Part III Elective Languages
other than Hindi, the Pre-degree syllabi of the University
of Calicut (1999-2000) is followed at present. New text
books have been prescribed for English, Hindi, Malayalam,
Arabic, Tamil for Std XI from 2002-03 onwards.
Eligibility for Admission
1. All candidates who have passed the
SSLC or equivalent examination are eligible for admission.
2. Candidates seeking admission to the
first year class should not have completed 20 years of
age as on Ist June of the year of admission. However,
relaxation in age limit to the extent of 2 years will
be allowed in the case of candidates belonging to Scheduled
Castes and Scheduled Tribes. In the case of Deaf and Blind
candidates from Deaf and Blind schools, relaxation of
age to the extent of five years is allowed subject to
production of proper medical certificate.
3. Exemption from upper age limit to
students seeking admission to the first year class be
granted by the Government.
4. Likewise it is stipulated that a student
seeking admission to the first year of Plus Two Course
should have completed 15 years of age as on the Ist June
of the respective academic year, to become eligible for
admission, from the academic year 2000-2001 onwards. Exemption
from the lower age limit upto a period of 6 months may
be granted by the Director of Higher Secondary Education.
(G.O.(MS)No. 169/2000/G.Edn. dated 26.5.2000.
5. Admission of boys in Girls' Higher
Secondary Schools and Girls in Boys' Higher Secondary
Schools can be allowed by Principal of the concerned school,
in consultation with the P.T.A. (G.O.(RT) No. 2455/97/G.Edn.
Higher Secondary Course has been declared as equivalent
to Pre Degree Course, and therefore, students who have
completed/ failed in Pre-degree examination should not
be admitted to Higher Secondary Course.
Pupils migrating from other state (s) after completing
First Year of Pre Degree Course/First Year of Higher Secondary
Course, may be admitted to Std XII of Higher Secondary
Course, subject to eligibility and availability of seats,
on the following conditions:-
i. They have to appear for the internal
evaluation examination prescribed for Std XI immediately
after the admission and secure minimum 35% of the aggregate
ii. If any educational concession has
been availed by them earlier for Pre Degree Course/Std
XI of Higher Secondary Course/Plus Two Study for any period,
no concession will be granted to them for the corresponding
period, on their admission to the Higher Secondary Course
a) Application from and Prospectus:
Application form and prospectus can be had from the school
office on payment of Rs. 5 per copy, in person and RS
15 per copy by Money Order, if it is to be sent by post.
Application form obtained from a school can be submitted
to that institution only.
b) Submission of Application:
i) Application forms duly filled up together with attested
copies of certificates to prove age and qualification
should reach the Head of the institution where admission
is sought by registered post or by hand before the last
Ii) Original certificates should not be sent along with
the application. Applications which are incomplete improper
or defective will be rejected. Late applications will
not be considered.
c) Selection of Candidates:
Selection for admission to the course will be made by
the Principal of the Higher Secondary School from the
rank list prepared on the basis of merit, subject to reservation
for various categories, as indicated below:
Aided Minority/ Backward communities
4. Other Backward
5. Other Backward
Out of the open merit quota 3% shall be reserved for the
5% seats will be reserved for outstanding Sportsmen/ Women.
The above reserved seats will be filled up by the authorities
concerned based on the recommendation of the Kerala Sports
Council/ District Council subject to the following conditions.
i. The Kerala Sports Council will furnish
a panel of names in the order of priority.
Ii The candidates should possess the
minimum qualifications prescribed for admission to the
iii. Every year the nomination should
reach the concerned authorities from the Secretary, Kerala
Sports Council within 15 days after the last date fixed
for receipt of application form. The Kerala Sports Council
should specify the register number of the candidates while
iv. The candidates should submit their
applications for admission before the last date fixed
by the Head of the Institution.
v. Candidates who have represented the
State/District alone will be considered for admission
under the Sports Quota.
If adequate number of SC/ST students are not available
against the quota fixed for them applicants belonging
to OEC may be admitted, limiting such admission to the
actual shortfall in SC/ST candidates in that quota. If
OEC students are not available, candidates from OBC may
be selected. In the absence of OBC candidates, students
from merit quota may be selected. This will be applicable
to both minority and non-minority institutions.
The list of candidates provisionally selected for admission
will be published in the Higher Secondary School Notice
Board with particulars of their rank in the merit/reservation
list and the date and time of interview. Candidates provisionally
selected may also be in limited through memos sent by
post. Non receipt of the selection memo will not entitle
a candidate for any claim for admission on a future date.
d) Bonus marks to selected categories
Certain categories of students are eligible for bonus
marks, as mentioned below;
i) NCC candidates who secured minimum
75% of attendance during the course of study immediately
preceding the course for which admission is sought, on
production of the necessary certificates, signed by the
concerned authorities -10 marks.
Ii) The student who seeks admission to
the Higher Secondary course in the same school where he
had studied for SSLC -5 marks.
Iii) Children of Jawans and Ex-servicemen
and their dependents, on production of the necessary certificates
(Ref. Government Lt. No. 49687/HSE 2/92/G.Edn. Dated 1.9.1992)-
Iv) Students who got President's badge
in Scout/Guide -10 marks
(e) Ranking of Candidates.
For preparing the Rank list, candidates will be ranked
on the following basis:
(i) Science Group: Total marks for S.S.L.C/T.H.S.L.C/
Equivalent Examination + Marks secured in Science and
Mathematics+ Bonus, if any
(ii) Humanities Group: Total marks for
S.S.L.C/T.H.S.L.C Equivalent Examination + Marks secured
in subjects under Social Science + Bonus marks, if any
(iii) Commerce Group: Total marks for
S.S.L.C/T.H.S.L.C/ Equivalent Examination + Marks secured
in Mathematics + Bonus marks, if any
(iv) Chance Students: In the case of
students who have taken more than one chance for passing
S.S.L.C/T.H.S.L.C/ Equivalent Examination, marks will
be reduced at the rate of 5 per chance.
If a tie occurs, students may be ranked by adding the
marks secured in English to
the above Index Marks.
Candidates provisionally selected will be required to
appear for an interview before the Principal in a specified
date. Those who fail to turn up for interview will forfeit
the claim for admission. The candidates at the time of
interview must be accompanied by his/her guardian and
should produce the documents listed below.
(i) Memo received from the school.
(Ii) T.C. in original.
(Iii) The original Certificate and Mark
list of the qualifying examination.
(Iv) Conduct Certificate obtained from
the head of the institution last attended.
(v) Income Certificate from the village
officer if the candidate belongs to a forward community
and if eligible for fee concession.
(vi) Community Certificate for SC/ST
(vii) Income and Community Certificate
if the candidate belongs to OBC/OEC.
A candidate selected for admission will be enrolled only
after payment of the Ist installment of fees. If any candidate
fails to pay this on the day of interview, he/she forfeits
selection. If the student leaves the school after enrolment,
he/she will have to pay fees for the Ist term as per schedule
When a student gets admission in a particular government
Higher Secondary School in
Standard XI and subsequently joints another Government
Higher Secondary School by transfer he/she need not remit
the special fees again; it is enough to produce the receipt
for fees remitted in the first school. This will not be
applicable in the case of transfers from Government School
to Aided School and from one Aided school to another Aided
School ( Government. Lr. No. 44695/T2/98/G.Edn. Dated
Those who are eligible for fee concession should submit
the application in the prescribed from to the Principal
within a week from the date of admission.
Transfer of Students
Students are ordinarily admitted at the beginning of the
first term. Transfer of students from one Higher Secondary
School to another after the date prescribed for the closure
of admission can be sanctioned only by the Director, Higher
Secondary Education on valid grounds.
If a candidate cancels his first year Pre degree registration
and produces the proof for it, he may be admitted to Standard.
XI, if he is eligible otherwise. Students migration from
other state after completing first year Pre-degree/Pre-University
Course in our state for their first year studies, cannot
be admitted to 2nd year Plus Two course. Admission can
be given to Standard XII to those students who have studied
the same subjects in Standard XI (Government. letter No.
Particulars of Fees
Application Fee - 5.00
Admission Fee - 25.00(For entire course of study)
Library Fee - 10.00
Calendar Fee - 5.00
Medical Inspection Fee - 5.00
Lab Fee - 25.00 per subject (For Physics, Chemistry,
Botany &Zoology separately)
Audio Visual Unit fee - 10.00
Sports and games - 25.00
Stationery - 10.00
Association Fee - 10.00
Youth Festival - 20.00
Magazine - 10.00
Caution Deposit: (at the time of admission)
Science Group: Rs.50
Humanities/Commerce Group: Rs.30/-
Caution Deposit is refundable after adjusting dues, if
any on account of
(i) Loss of Library Books
(ii) Recovery of fine for break of laboratory equipments
(iii) Any other loss caused to properties of the Higher
SC/ST students are exempted from paying the Caution Deposit.
1. SC/ST/OEC Kudumbies and Christian
converts from SC/ST/OEC who are bonafide subjects of the
Kerala State are eligible for full fee concession and
stipend. They will have to produce at the time of admission
a certificate of nativity and certificate of community,
if community has not been specified in the SSLC.
2. Applicants belonging to the backward
communities who are bonafide subjects of Kerala are eligible
for full fee concession, provided the annual income of
both their parents or guardian does not exceed RS 20,000.
Applicants who come under 1 and 2 above will have to produce
at the time of admission, the following certificates.
(i) Certificate of Income (SC/ST/Kudumbies
and Christian converts from SC/ST students need not produce
the income certificate)
(ii) Certificate of Community issued
by Tahasildar or a higher officer in the case of SC/STs;
by Village Officer in the case of SEBC.
(Iii) Certificate of Nativity.
3. Other Backward Communities must produce
an Income Certificate issued by the competent authorities
in the prescribed form. The income of both parents must
be shown in the form and it should be certified by the
Village Officer concerned.
4. Nativity Certificate has to be obtained
from a Revenue Officer not below the rank of a Tahsildar.
5. Community Certificates obtained from
a Tahasildar or Deputy Tahasildar will be accepted.
6. Application for concessions in the
prescribed form must be submitted within one month from
the date of admission; and if this is not done, fees will
have to be paid.
Educational Concessions to Forward Community Students
Students belonging to Socially and Educationally Backward
Classes whose annual family income does not exceed RS
20,000 are eligible for full fee concession. Students
belonging to other communities whose family income is
within the above limits are also eligible for fee concession.
X. Medium of Instruction:
The Medium of instruction is English.
Medium of Examination is English. An Internal Assessment
Examination will be held at the end of the first year
of the course of study and the Public Examination will
be held at the end of the second year. Students are permitted
to write the answers in Malayalam, if they so desire
Attendance and Progress Certificates
A student will be permitted to appear for final year (Standard
XII) Higher Secondary Examination only if his/her attendance
and Progress Report is satisfactory. He/she has to acquire
3/4 attendance of the total number of working days in
each academic year. Recommendation for condonation of
shortage in the minimum attendance can be made only if
application for leave had been submitted in time.
Condonation will not be granted as a matter of course.
The need for condonation arises in cases a student could
not attain the minimum (75%) attendance in the respective
academic year. The Director of Higher Secondary Education
is delegated with powers to grant condonation of attendance
to students who could attain at least 65% but below 75%
attendance. For students who could not attain 65% attendance,
Government is the authority to grant condonation on the
recommendation of the Director of Higher Secondary Education.
Condonation may ordinarily be granted to a student who
has failed to acquire 3/4 attendance prescribed and is
unable to produce his annual certificate of attendance,
conduct and progress on the following
(i) The prescribed fee has been paid.
(Ii) The condonation sought for is duly
recommended by the Principal concerned.
(Iii) The reasons given for failure to
acquire the prescribed attendance are satisfactory.
(Iv) The application for condonation
in the prescribed form is for warded fully documented
as early as possible and in any case, not later than (a)
one week after the reopening of the school in the case
of exemption from attendance in junior class and (b) ten
days before the commencement of annual examination in
the case of candidates presented for the public examination.
(v) (a) Application for condonation should
be accompanied by an explanatory statement for each day
of absence. A medical certificate signed by a registered
Medical practitioner should be furnished, if absence on
account of ill-health exceeds five working days at a time.
The Principal should also state against each period of
absence whether timely application for leave was made
and leave granted at the time.
(b) Condonation will not be granted in more than one academic
year during the course of study.
Each application for condonation shall be accompanied
by a Treasury Receipt for RS 25/- (Rupees twenty five
only) as condonation fee remitted under the Head of Account
'0202-102-97-03 Other Receipts'. (G.O.(MS)No: 95/94/G.Edn.dated,
The working hours of Higher Secondary Schools will be
from 9.30. a.m. to 4.15 p.m. The periods will be regulated
as given below.
9.20 a.m I Bell
9.25 a.m II Bell-
9.30 a.m III Bell
9.30 a.m to 10.15 a.m
10.15 a.m to 11.00 a.m II
11.00 a.m to 11.05 a.m Interval
11.05a.m to 11.50 a.m III
11.50 a.m to 12.30 p.m IV
12.30 p.m to 1.30 p.m NOON
1.30 p.m to 2.10 p.m V
2.10 p.m to 2.50 p.m VI
2.50 p.m to 2.55 p.m Interval
2.55 p.m to 3.30 p.m VII
3.30 p.m to 4.15 p.m VIII
On Fridays the number of periods will be 7.
All Saturdays except Second Saturdays will be working
Collection and Utilization of Special Fees
The special fees collected from students admitted to Higher
Secondary Course, should be remitted under the general
revenue/PD accounts as follows:-
1. Lab Fee RS 25/-
(Per each Science Subject) - General Revenue
2. Library Fee RS 10/- - General Revenue
3. Admission Fee RS 25/- - General Revenue
4. Application Fee RS 5/- - General Revenue
5. Medical Inspection Fee RS 5/- - General Revenue
6. Calendar Fee RS 5/- - General Revenue
7. Audio Visual Unit Fee RS 10/- - P D Account
8. Stationery Fee RS 10/- - P D Account
9. Association Fee RS 10/- - P D Account
10. Sports Fee RS 25/- - P D Account
11. Youth Festival RS 20/- - P D Account
12. Magazine RS 10 - P D Account
13. Caution Deposit - P D Account
Science group - RS 50/-
Humanities/Commerce Group - Rs.30/-
Special fees thus collected may be utilized as specified
1) Audio Visual Unit Fee:- For showing
Audio Visual Programmes to students and for the purchase
of different kinds of equipments such as Mike sets, Projector,
TV sets, VCP, Radio etc.
2) Stationery Fee:- For the purchase
of stationery items such as Duster, Chalks etc., and for
the printing of question papers.
3) Association Fee:- For the promotion
of activities among students.
4) Sports Fee:- For organising sports
activities including purchase of sports goods and also
for providing TA/DA to athletes who participate in Inter
School Sports and Games Meets.
5) Sports & Games/Youth Festival
Fee:- For organising sports and games activities and for
promotion of art and cultural activities of students.
The Rules/guidelines being followed in Government/Aided
Colleges for regulating the collection, custody and disposal
of special fees issued in G.O.(MS) 312/83/H. Education
dated 30.12.83 will be adopted in the Government/ Aided
Higher Secondary Schools for the purpose. (G.O.(MS) No.
124/98/G. Education Dated: 21.04.1998).
Items in General Revenue Accounts are Admission Fee, Library
Fee, Calendar Fee, Medical Inspection Fee and Lab Fee;
and they are to be remitted in the Head of Account 0202-01-102-97-01
Tuition Fees and Other Fees".
Cost of Application forms for admission collected at the
rate of RS 5/- each is to be remitted under the Head of
Account 0202-01-102-97-03 Other Receipts".
Audio Visual fees, Sports and Games Fee, Stationery Fee,
Association Fee, Youth Festival Fee, Magazine Fee are
to be remitted in PD Account under the Head of Account
'8443-123-Deposits of Education Institutions'.
In the case of Second Year students, Special Fees has
to be collected for the items, Library Fee, Calendar Fee,
Medical Inspection Fee, Lab Fee, Audio-Visual Fee, Sports
and Games Fee, Stationery Fee, Association Fee, Youth
Festival Fee and Magazine Fee.
The Special Fee may be collected without fine on or before
the 7th working day. A fine of paise 25 (Paise Twenty
Five Only) may be collected on the 14th working day. If
the 14th working day happens to be a holiday, the next
working day will be counted as the 14th working day. A
fine of RS 1/- may be collected on the 21st working day.
The students shall abide by the rules and regulations
framed by the individual institution as well as those
prescribed by the Director, Higher Secondary Education.
Any other matter not specifically covered by these clauses
will be decided by the Director Higher Secondary Education,
and his decision will be final.
The minimum site area requirement for starting a Higher
Secondary School is 1.2 hectares of land.
Type of Buildings:
Permanent or Semi permanent building as per measurements
Class Room accommodation
The measurements of class rooms to be provided by the
applicant will be 9 metres x 6 metres per batch. Additional
rooms for conducting Part II Languages classes also should
be provided as per requirement.
Laboratory equipments and Laboratory rooms for Physics,
Chemistry, Botany and Zoology will have to be provided.
Size of each room shall be 12 metres x6 metres x 3.7 metres.
While appointing Guest Teachers the following guidelines
should be strictly complied.
1. The maximum number of periods to be
taught by a full-time teacher is 25 per week.
2. The maximum strength of one batch
is 50 and minimum effective strength is 25.
3. The distribution of periods for various
subjects per week will be as follows.
Part I English 7
Part II Languages
Part III Optional 8
Part III Botany/ Zoology
4. If there is a regular teacher in a
subject, 25 periods should be allotted to him/her and
Guest Teacher can be appointed only for the excess periods.
For instance, if there are 32 periods, 25 periods may
be allotted to the regular teacher and a Guest teacher
can be engaged for the remaining 7 periods. Similarly,
if employment hands are working, they should be given
workload as per norms (ie., 25 periods for full Time and
14 periods for Part Time). Guest teachers can be appointed
only for the excess periods.
The Principals will be personally held responsible for
any error in the calculation of workload or any irregularity
Audit of Accounts
The following registers and records are to be maintained
and kept in the Higher Secondary Schools for the purpose
of Audit of Accounts.
1. Previous Inspection Reports of the
A.G. and the DHSE.
2. Cash Book
3. Treasury Bill Book.
4. Fee Receipt Books and TR.5 Receipt
Books (used and unused) with Stock Registers.
5. Stock Registers of Application forms
and the unused balance of application forms.
6. Admission Register.
7. Daily Fee Collection Register.
8. Term Fee Register.
9. Fee Notice Register/File.
10. Chalan Receipts
11. Contingent Register, Allotment letter,
Office copies of Contingent Bills with vouchers and Payee's
12. Permanent Advance Register.
13. Tender/Quotation Register.
14. Stock Register of tender forms.
15. Purchase Files with Minutes of the
16. Stock Register of Furniture
17. Stock Register of Laboratory articles.
18. Stock Registers of Library Books
and Periodicals with issue Registers.
19. Stock Register of local purchases/miscellaneous
20. Attendance Registers/Statement of
classes engaged by Guest Lectures.
21. Pay Bill Register and Arrears Bill
Register with Registers of Fund deductions.
22. Establishment Registers.
23. T.A Allotment Register with office
copies of TA Bills.
24. Miscellaneous Bills
25. Acquittance Rolls
26. Undisbursed Pay Register.
27. Service Books with Stock Register.
28. Increment Register
29. Pension Registers.
30. Registers of Advance
a) Special Advance such as HBA, M.C.A, Bicycle Advance
b) Pay Advance/ TA Advances
c) Festival Advances
31. Files and Registers relating to F.B.S
32. Files and Registers relating to SLI
33. Files and Registers relating to GIS
34. P.D/TSB/TPA/c. Cheque Books, Pass
Books, Closing Balance Certificate, files, Consolidated
and Subsidiary Registers PD Cash Book, Ledgers, Reconciliation
Statements of balances, vouchers etc.
35. Stamp Account with stamps in hand
36. Examination accounts, settlement
of advances including Stamp account.
37. Caution Deposit Register-Cum-Acquittance.
38. Acquittance of L.S.G/Stipend/Scholarships
39. Details of fee remittance of students
enjoying educational concessions and amount sanctioned
by Welfare Department.
40. Monthly statement of revenue.
41. Monthly Reconciled and Unreconciled
42. Auction Registers.
43. National Service Scheme Accounts
44. Bills, Vouchers, Payees, Receipts,
files etc. in respect of the funds allotted by the DPI
to the HSE Section.
45. Details to be Furnished to Inspection
1. List of Principals worked during period covered by
2. Sanctioned strength of students in each Group.
3. Actual strength during the period of audit (I &
II year separately)
4. Details of persons due to retire within the next 18
The Principals should furnish the details in the prescribed
performa (See Annexure II) in respect of the Principals
who are due to retire during the period from March to
June every year. As the audit of accounts and registers
of such schools has to be conducted and LC/NLC has to
be issued as early as possible, to settle the pensionary
claims in time the details should be furnished in advance
Monthly Reconciled Statements of Expenditure and Unreconciled
Expenditure statements are to be furnished to the Directorate
by the Principals of all Government and Aided Higher Secondary
Schools as specified below.
1. Monthly Reconciled Statement of Expenditure
This statement is to be submitted on the 25th day of the
succeeding month in the prescribed performa (See Annexure
III). The following instructions should be strictly observed
while preparing the statement.
1. The Statement should be completed
in every respect and no column should be left blank. If
no expenditure is incurred during a particular month a
'NIL' Statement should be furnished in the performa itself.
2. Misclassification, if any, should
be immediately brought to notice of the District Treasury
Officer concerned in writing, under intimation to this
3. Every item of expenditure incurred
by the Higher Secondary Section of the school under the
Head of Account 2202-02-109-86 should be included in the
4. The month is determined on the basis
of actual date of drawal from the Treasury and not on
the basis of the month, to which the claim relates.
5. Reconciliations is to be done with
the figures booked in your District Treasury and the dates
of encashment and the District Treasury voucher numbers
should be furnished in all cases.
6. Details of amounts drawn by the self-drawing
officers should also be furnished in the statement bill-wise
on the basis of the separate register maintained in respect
of H.S.S. Teachers.
7. It should be ensured that columns
"Expenditure up to last month and Progressive Total"
relates only for the particular financial year commencing
from I April of every year.
8. In case of substantial increase or
decrease in expenditure under any item during a month,
the reason for the same should be stated in the remarks
Monthly Unreconciled Expenditure Statement
The expenditure in respect of Higher Secondary Section only
[Head of Account 2202-02-109-86- (Plan) should only be furnished
in the prescribed performa (see Annexure IV) in the case
of Monthly Unreconciled Expenditure Statement. This statement
should be submitted on or before the 5th day of every succeeding
month without preparing the statement.
1. If there is no Expenditure during a
month, a NIL statement should be forwarded in the performa
2. The amounts if all bills encashed during
a particular month only should be included in the Expenditure
Statement for that month.
3. The progressive total for the particular
financial year alone need be indicated.
4. The Principals of the Higher Secondary
Schools should include in the Expenditure Statement, the
amounts drawn by all the self-drawing officers of the Higher
Secondary Section (HSSTs) in each month and the consolidated
Expenditure Statement forwarded to this Office within the
time limit. For this purpose all the self-drawing Officers
(HSSTs) should furnish the details of pay and allowances
and other establishment claims drawn every month and the
same entered in a separate register to be kept in the office,
in time, so as to include these amounts in the monthly expenditure
statement of the school. This circular may be circulated
among all the Self Drawing Officers for strict compliance.
5. The Principals of the Schools will be
personally responsible for the accuracy of the statements
and for any lapse or delay in submission of the monthly
The Department of Higher Secondary Education has only one
administrative office in the state- ie; the Directorate
at Thiruvananthapuram. All matters connected with the Academic,
Examination, Finance and Administrative matters of the Department
are attended to by the Directorate. For the convenience
of the staff of Higher Secondary Schools, the salary bills
of aided secondary schools are countersigned by the concerned
District Education Officers. It has been ordered that until
separate district level offices for Higher Secondary Education
are formed, the service matters such as pay/ increment/
leave/ loans and advances etc. regarding the Higher Secondary
School Teachers are to be attended by the Principals/ District
Educational Officers/ Deputy Director of Education as being
done in the cases of the High School Teachers.