– FREQUENTLY ASKED QUESTIONS
who seek registration should have completed 14 years of
age. Maximum age limit has not been prescribed.
Can a person seek registration in any Employment Exchange
in the State?
A candidate can register his name only in the Employment
Exchange, under the jurisdiction of which he normally resides.
Is dual registration permissible?
Dual registration should be looked upon as a penal offence.
The punishment will amount to forfeiture of registration.
But a person possessing Professional and Executive qualifications
can register his/her name in the Professional and Executive
Employment Office, Trivandrum or the Regional Professional
and Executive Employment Exchanges at Ernakulam and Kozhikkode
and retain their registration in the local exchanges.
However the registration, at the local exchange would be
treated as secondary only for considering them against vacancies
of lower qualification.
Which are the documents to be produced at the time of
Certificate to prove the place of residence: S.S.L.C Book/
Certificate/Identity card issued by the Election
Commission/Passport/ Driving License/Telephone Bill/Electricity
Bill/ Certificate issued by the Superintendent
of Sree chithra
Home/Mahila Mandiram/similar institutions to prove that
the candidate is an inmate of that
institution, deed documents/
Certificate of revenue authorities to prove that candidate/
candidate’s spouse/ parents has immovable property
within the jurisdiction of the Employment Exchange concerned.
Application of the parent of the
candidate duly countersigned by his employer, if parent
is working in
state government/state quasi government/local body office.
If the father/mother of the candidate has become a pensioner
from a public undertaking and not passed one year and come
to a new place for
permanent settling, an application submitted along with
the extract of relevant papers of the
pension book also will be accepted as the
proof of residence.
Certificate to prove Age.
c) Certificate to prove
the caste if they belong to reservation communities.
Certificates and Mark list to prove Educational qualification
original certificate should be produced at the time of Registration.
What is the mode of activity of the Professional and
Executive Employment Exchanges and where are
Professional and Executive Employment Exchanges are exclusively
for registering the man power at the Professional and Executive
levels. Persons possessing such qualifications can directly
register their names in these Exchanges.
Name of Employment Exchange.
(a) Professional and Executive
(b) Regional Professional
© Regional Professional and
Is there any fee for Registration?
fee is levied for registration. The job seekers are
provided with a printed form from the Employment Exchange
free of cost. All the services rendered are free.
The job seekers are given identity cards after registration.
What is the procedure for Renewal of Registration?
registration is valid for a period of 3 years. The registrants
are to renew their registration in the renewal month of
the 3rd year of registration to save it from being cancelled.
However they are normally given a grace period of 2 months,
The Scheduled Caste/Scheduled Tribe candidates are given
a grace period of one year. The Physically Handicapped
candidates shall be intimated of the date on which the registration
candidates may appear in person or by messenger at the Employment
Exchange with the identity card for the renewal of registration.
The candidates can renew the registration by post as well.
For this they should send reply paid post card incorporating
the details of registration in the card. They should
not however send their original registration card by post.
The registrants of Professional and Executive Employment
Exchange, Thiruvananthapuram, Ernakulam and Kozhikkode can
renew their registration through internet in the website
Can the registration be transferred if and when the
candidate changes his residence?
The Employment officer is empowered to verify and effect
the transfer. The candidate should submit a request
specifying the reason for transfer along with the identity
card and proof of the change of residence (see faq 3 above)
to the Employment officer of the exchange where he registered
his name, if the transfer is with in the state. If
the request is for transfer outside Kerala only an application
is sufficient along with the surrender of registration identity
Which are the types of vacancies usually filled through
of Provisional nature in Government/ Quasi Government institutions
are usually filled through Employment Exchanges.
Permanent vacancies of Government/Quasi/government institutions
which do not come within the purview of Public Service commission
are also filled through Employment Exchanges.
Private Employers if so desire can make use of the list
of job seekers available with the Employment Exchanges to
fill the vacancies in their firms.
Are there any categories that are given preferences in
employment from among the
registered job seekers?
of Employment Exchanges are being considered for selection
observing communal rotation roster. All the nominations
given by the Employment Exchanges observe communal reservation.
candidates are divided in to Priority and Non Priority groups.50%
of the vacancies are reserved for Priority candidates.
group is as follows:
Those who served the Central / State Government/Quasi Government
institutions for a period of not less than 90 days
and discharged of duties for no fault of their own provided
the appointment was made through the Employment Exchanges.
Physically handicapped with disabilities of 40% or above.
Wives of deceased persons (Widows), legally divorced ladies,
Inter caste married couples one partner of which should
belong to Scheduled Caste/Scheduled Tribe and their children.
Wife of serving soldier possessing teachers training Certificate
for teaching post.
Inmates / Ex inmates of Abala Mandir, After Care Homes,
Orphanages, rescue homes run by Government or receiving
grant from Government.
Sports Person ( National/Inter National/ Inter University
Repatriate of Sri Lanka / Burma.
What is the procedure to add Discharge Certificate?
A person relieved from a job should produce a Discharge
Certificate in proper format within 90 days, from the date
of discharge. Delay beyond 90 days in the production
of this Certificate will forfeit the candidate’s seniority.
What is the Procedure for adding additional qualifications?
candidate can have his additional qualification incorporated
in his existing registration, producing the original Certificate
at the Employment Exchange concerned at any time without
loosing the original seniority of his/her previously registered
What is the procedure of Re-Registration?
the registration of a candidate is lapsed for want of timely
renewal he/she can re-register for further employment assistance,
forfeiting his old seniority. For re-registration
a candidate should surrender his/her old Employment Identity
card and he/she will be allotted a new identity card with
seniority from the date of re-registration.
What is the Procedure for selection against vacancies
in Employment Exchanges?
Employment Exchange (Compulsory Notification of Vacancies)
Act 1959 stipulates that all Act Establishments should compulsorily
notify vacancies to Employment Exchanges. By considering
the seniority of Registration, Age, Qualifications, Community
and other existing provisions, ‘selection and submission
action’ will be taken against notified vacancies.
Seniority lists maintained in the Employment Exchanges are
made use of for making selection of candidates. Like Kerala
Public Service Commission, Employment department also follows
Communal Rotation Roster (CRR) system for placement activities.
What are the major Vocational Guidance activities of
Vocational Guidance Unit is functioning in each District
Employment Exchange for collection and dissemination of
occupational information. They give proper guidance to students
and job seekers.
Employment Information and Guidance Bureaus have been set
up at University level, to impart career guidance and occupational
information to the candidates. Collection and dissemination
of occupational information on job opportunities, educational
training facilities, job training facilities, scholarship
and fellowship are major functions of University Employment
Information and guidance Bureau.
order to increase the employability of the Scheduled Caste/Scheduled
Tribe candidates, and to equip them to attend competitive
examinations conducted by various recruitment agencies,
coaching classes are conducted in Coaching Cum Guidance
Centre (C.G.C) for Scheduled Caste/Scheduled Tribe
functioning at Ernakulam and Kozhikkode.
Is there any Statistical Return provided by the Department?
Department collects information about the number of jobseekers
registered with the Employment Exchanges, number of Employees
in the Public Sector and Private Sector establishments,
details of vacancies occurred, notified, filled etc. and
consolidate these data and publish statistics in specific
intervals. The Governmental agencies and Non Governmental
agencies make use of these statistics for various purposes.
Is there any priority for registered unemployed women?
of the deceased, legally divorced, inter caste married (one
of the couple must be SC/ST), wife of Jawan possessing T.T.C/
B.Ed (for teaching Post) and deserted women are given priority
while sponsoring candidates against vacancies.
. Is there any services rendered to Physically
attention is provided to the welfare of physically handicapped
candidates in the Employment Exchanges. They are given
concession in registration, renewal, placement etc.
They are given concession in the upper age limit ranging
from 10 years to 15 years. They are included in the
priority group. One Physically Handicapped candidate is
submitted additionally to the employer against each State
Government vacancy notified in the Employment Exchanges.
Three percentage (3%) of the total vacancies in class III
and class IV filled through Kerala Public Service Commission
is set apart for physically handicapped candidates to be
filled through the Employment Exchanges in the ratio 1:1:1
among locomotor handicaps deaf and dumb and visually handicapped.
They are given certain concessions under the Unemployment
Assistance Scheme and Self Employment Scheme. Special
Employment Exchanges are set up in certain Districts exclusively
for the physically handicapped candidates and some placement
cells are functioning in some selected Employment Exchanges
for the welfare of the Physically Handicapped candidates.
FOR CONCESSIONS TO PHYSICALLY HANDICAPPED CANDIDATES: -
What type of persons are considered for
concessions envisaged for the Physically Handicapped through
having the following disability with the percentage specified
are considered for concessions set apart for the Physically
1) Loco-motor/ Orthopedic Handicaps -
2) Speech and Hearing / Deaf and dumb Handicaps -
Minimum 40% disability
3) Visual Handicaps/Blind -
4) Mentally retarded disability -
5) Speech disability only
- Minimum 50%
6) Hearing disability only
Where can the Physically Handicapped certificate be obtained
having disability should approach any one of the District
Medical Board, Medical Board at Medical Colleges and Taluk
Medical Boards as the case may be. They will examine
and issue Physically Handicapped Certificate.
How can a Physically Handicapped registrant get Special
Employment Exchange for Physically Handicapped, Special
cells for Physically Handicapped or other Local Employment
Exchanges can be approached for the purpose of special employment
Are physically handicapped candidates eligible for any
Physically Handicapped candidates are eligible for age relaxation
Central Government vacancies the physically handicapped
are exclusively eligible for an age relaxation of 10 years
in their upper age limit. But against State government /State
Government (Quasi) vacancies age relaxation allowed is as
motor / Orthopedically disabled
and Hearing/Speech /Hearing Disabled 15
addition to this they can enjoy the usual age relaxation
allowed to SC/ST/OBC/Ex-Service etc,
However the maximum age for considering against State Government/State
Government (Quasi) vacancies is 50 years.
Is there any classification of jobs with
respect to the suitability of
nature of work?
vacancies are not suitable for physically handicapped
a) those requiring good physique
Visually handicapped persons for clerical work
Would you please disclose the orders
as per which the provisional physically Handicapped employees
are regularised in Government Service?
Physically Handicapped ex-employees temporarily recruited
through Employment Exchanges to various state government
vacancies have been given reappointment and have been regularized
from time to time. These periods are as follows.
(SAARC international year of the disabled).
circular 53282/SDI/8 dated 2-6-82.
(Golden jubilee year of Independence)
G.O.(P) No.32/98/P&ARD dated 28-9-98
(Golden Jubilee Year of Independence)
G.O. (P) NO.10/99/P&ARD dated17-5-99.
What are the criteria for getting unemployment allowance
criteria for unemployment allowance to physically handicapped
2) Two years continuous registration seniority
after attaining the age of 18.
S.S.L.C. (Should appear for
S.S.L.C Examination through proper
Annual family income should not exceed
Monthly personal income should not exceed
Would you please explain the criteria for
eligibility to apply for Self Employment Scheme to physically
criteria are as follows
1) Age 21-45.
Annual family income should not exceed Rs.24,000/-
Monthly personal income should be below Rs.500/
Is there any Steps taken to enhance employability,
employment scope and employment rate of Physically Handicapped
enhance the employability of physically handicapped they
classes for competitive examinations,
day coaching cum guidance classes are given to those physically
handicapped registrants nominated by Employment Exchanges
every month. To enhance the employment scope of physically
handicapped, prospective employers are contacted and special
appeal is made to employ physically handicapped persons.
NOTIFICATIO N OF VACANCIES ACT 1959,1960
Who all should notify vacancies to Employment Exchanges?
All establishments in public sector
All establishments in the private sector where 25 or more
persons are employed to work for remuneration.
(Section 2 EE CNV Act ).
Who all should render Employment returns to Employment
All establishments in the public sector and
All establishments in the private sector where 25 or more
persons employed for work for remuneration are to render quarterly
employment returns (ER-I) and biennial occupational returns
(ER-II) in the prescribed forms.
all private establishments where 10- 24 persons are employed
for work for remuneration may render the ER.II returns.
5EE CNV Act ).
What are the exemptions under the EE (CNV) Act?
Act does not apply in relation to vacancies in any employment
in agriculture (including horticulture) in any establishments
in private other than employment as agricultural or farm
b) In any employment in domestic sector.
In any employment the total, duration of which is less than
d) In any employment to do unskilled office work.
In any employment connected with staff of parliament.
act does not apply to
Vacancies proposed to be filled up through promotion or
by absorption of regular staff or vacancies dealt by
b) Vacancies in any employment which carries a remuneration
less than 60 rupees per month.
(Section 3 EE CNV Act).
What are the penalties for EE (CNV) Act violation?
fresh offence is punishable with fine up to Rs.500/- and
for every subsequent offence with fine up to Rs 1000/.
What type of vacancies are being dealt with at the Employment
following types of vacancies are being dealt with at this
Vacancies reported by employers out side Kerala.
When the number of vacancies reported exceeds 50.
When it is difficult to obtain qualified candidates.
Where the place of work is scattered over different districts
and the number of vacancies in each district is not known.
What is the procedure for booking the vacancy at the
vacancies of the above nature reported in this Directorate
are booked after obtaining Communal Rotation details from
the District Employment Officer, Thiruvananthapuram. The
details of the vacancies are circulated to all Employment
Exchanges in the State to obtain list of suitable candidates.
The list received from the Employment Exchanges are consolidated
at the Directorate and forwarded to the employers concerned
for selection and appointment.
When is press publicity given? What is N.A.C.?
there is shortage of suitable applicants in the Employment
Exchanges, Press publicity will be issued for attracting
qualified candidates. If candidates could not be found
even after resorting to press publicity necessary Non Availability
Certificate will be issued to the employer for enabling
them to fill up the vacancies from elsewhere.
In addition to the above, what are the other functions?
notified by various agencies like Air India, Boarder Security
Force, Indo- Tibetan Police, Air Transport Service, Survey
of India, Textile Commissioner Office etc are circulated
to sub offices and consolidates the list of candidates and
are forwarded to the employer. Follow up action is
taken in respect of selection done and details of appointment
are collected and this information passed to all sub offices
for further necessary action.
What is unemployment Allowance scheme (UAS)?
The dole paid to the unemployees who are registered in the
Employment Exchange in Kerala is called unemployment allowance.
When did the UAS started?
unemployment allowance schemes started in 1982 by the
Government of Kerala vide G.O (P) No. 40/82/LBR dated 12.11.1982.
By which department is the UAS implemented?
The UAS is being implemented through the department of National
Employment Service (Kerala).
What is the age limit for applying UAS?
applying for UAS the candidate should have attained 18 years
of age and a seniority of 3 years registration after completing
18 years. The upper age limit is 35 years.
What is the educational qualification for applying
educational qualification for general categories is SSLC
What is the annual family income limit for applying UAS?
The annual family income limit for applying unemployment
allowance scheme is fixed to as RS.12, 000/-
What is the Employment registration seniority for applying UAS?
applicant should have three years of continuous employment
registration seniority after attaining
the age of 18 years.
What is the educational qualification for SC/ST?
the case of Scheduled caste/Scheduled Tribe candidates,
if they have not passed SSLC examination they should at
least attend the SSLC examination after regular schooling
to apply for UAS.
Are students eligible for applying in this scheme?
Students are not eligible for applying in this scheme.
Is there any concession in qualification for physically
Physically handicapped candidates should have attended S.S.L.C
examination after regular schooling and should have continuous
registration seniority for 2 years after attaining 18 years
What is the personal monthly income limit for applying
unemployment allowance Scheme?
personal monthly income of the applicant should not, be
above Rs.100/- per month.
When and where candidates can submit unemployment scheme
eligible candidate can submit unemployment allowance application
in the prescribed for at any time to the concerned local
What is the monthly rate of unemployment allowance?
present monthly rate of unemployment allowance is Rs.120/-
per month. But it is variable according to the decision
of the Government of Kerala.
Who is the authority to disburse the unemployment allowance?
Local Bodies are authorised to disburse unemployment Allowance.
Who is the appellate authority?
applicant should submit their appeal within 60 days of the
receipt of the rejection memo from the Local Bodies to the
District Collector concerned.
Who is the controlling authority of unemployment
Director of Employment is the controlling authority of Unemployment
How, old seniority of lapsed registration is restored
by the Director of Employment?
candidate who has lost seniority of registration for want
of timely renewal, due to the following reasons, can restore
his seniority by applying to the Director of Employment.
Illness, delivery, miscarriage a Medical Certificate
from an “A” Class Medical practitioner stating that the
candidate was not in a position to appear before the Employment
Exchange for renewal should be produced.
Illness of close relatives: candidate’s father/mother/
husband / wife / son / daughter / sister and brothers, being
hospitalised in a Government hospital a medical certificate
from the government physician should be produced.
benefit (a & b) is allowed only if the treatment occurred
either in the month of renewal or in between the grace period
of 2 months or 2 months before the months due for renewal
provided they apply before one year after completing treatment.
Other cases such as :
Arrest under preventive detention laws.
b. Natural calamities
like earth quake, flood etc.
c. Armed conflict with
a foreign country.
Severe internal disturbances necessitating imposition
of curfew etc.
Candidates should produce an affidavit from the Tahsildar
concerned stating the reason thereof for restoring seniority.
such relaxation are restricted to the job seekers whose
registration lapsed after July 93.
: The candidates
who have got restored their old seniority on the above reasons
are no way eligible for Unemployment Allowance for
the above period.
What is ‘KESRU-99’?
‘Kerala State Self Employment Scheme for the Registered
Unemployed-1999’is called KESRU-99. It is a self Employment
Scheme launched by the Kerala Government.
What is the educational qualification for applying under
All literates who are registered in any of the employment
exchanges in Kerala are eligible.
What is the age limit prescribed?
within the age group of 21 to 40 years are eligible to apply
under KESRU. Relaxation of 5 years in the upper age
limit is allowed to SC/ST/PH candidates (Those who are above
25 years and those who are in receipt of Unemployment Allowance
are given Priority).
What is the annual family income limit?
family income limit of the applicant should not be above
Rs.24, 000/-(Rupees Twenty four thousand only).
What is the individual monthly income limit?
individual income of the applicant should be below Rs.500/-(Rupees
Five hundred only).
How much of the amount will be granted as loan under
amount up to Rs.1, 00, 000/-(Rupees one lakh only) will
be given as loan.
Are the students eligible for applying under KESRU?
No. Students are not eligible for applying under KESRU.
Is there any subsidy in this scheme?
Yes. 20% of the loan amount is given as subsidy by the Government.
Which are the financial institutions arranging loans?
Nationalised/Scheduled Banks, State/District Co-operative
Banks, Kerala State Financial Enterprises and other Public
financial institutions/Corporations functioning in the area
of jurisdiction of each Employment Exchange in Kerala are
the financial institutions providing loans to the KESRU
When and where do the candidates apply?
Every year the Director of Employment invites applications
from eligible candidates. They can submit applications
in the prescribed form to the Employment Exchange where
the candidate is registered. On preliminary verification
in the Employment Exchange the applications are forwarded
to the District Employment Exchange concerned. The District
Employment Officer places all these applications to the
District level committee headed by the District Panchayath
President for sanction. All the sanctioned applications
are forwarded to the financial institutions for sanctioning
loans. After sanctioning loans the financial institutions
intimate the details to the District Employment Officer
and the District Employment Officer will sanction subsidy