Personnel And Administrative Reforms Department
Important Gov.Orders



Personnel and Administrative Reforms (Advice-C) Department


No. 10553/Adv.C2/2001/P&ARD.               Dated: Thiruvananthapuram, 29th July 2001.

Sub: - Employees leaving the country for private purpose-Authority competent

            To give permission-Uniform procedure-Reg.

It has come to the notice of Government that a large number of employees have doubts as to whether Government sanction is necessary to visit abroad on private business and as to who is the competent authority to sanction leave in such cases.  In the circumstances Government issue the following clarifications.

Part II of Appendix III, part I Kerala Service Rules deals with leaving jurisdiction on official purpose.  Rule 93 of Kerala Government Servants Conduct Rules, 1960, stipulates that permission of superior officer is required for leaving Headquarters on private purpose.  The reason for leave must be expressed in the leave application itself.  Specific sanction of the leave sanctioning authority should be obtained to go abroad on private purpose after availing leave including casual leave.  Sanction at Government level is not necessary (except when Government is the leave sanctioning authority).  The Government Servant should not accept hospitality of foreign Government and should not accept employment during the leave period.  Sanction of Government is necessary for leave for taking up employment abroad and for joining spouse under Appendices XII and XII C part I Kerala Service Rules.


Principal Secretary to Government


All Heads of Departments/Appointing Authorities & Offices.

            The Chief Executives of all Government owned Public sector Undertaking, Companies and Corporations.

All Departments (all sections) of the Secretariat including Law and Finance.

            The Accountant General (Accounts and Entitlements), Kerala, Thiruvananthapuram (With C.L.)

            The Principal Accountant General (Audit), Kerala, Thiruvananthapuram  (With C.L.)

            The Secretary, Kerala Public Service Commission (With C.L.)

            The Registrar, High Court of Kerala, Ernakulam. (With C.L.)

            The Registrar, University of Kerala/Kochi/Kozhikode/Kannur. (With C.L.)

            The Registrar, Mahatma Gandhi University, Kottayam. (With C.L.)

            The Registrar, Kerala Agricultural University, Thrissur. (With C.L.)

            The Registrar, Sree Sankaracharya University of Sanskrit, Kalady, Ernakulam. (With C.L.)

            The Secretary, Legislature Secretariat. (With C.L.)

            The General Manager, K.S.R.T.C., Thiruvananthapuram. (With C.L.)

            The Secretary, K.S.E.B, Thiruvananthapuram (With C.L.)

            The Private Secretaries to the Chief Minister and Other Ministers.

            The Private Secretary to the Leader of Opposition, Cantonment House, Thiruvananthapuram.

            The Private Secretary to the Speaker, Legislative Assembly, Thiruvananthapuram

            The Private Secretary to the Deputy Speaker, Legislative Assembly, Thiruvananthapuram

The Private Secretary to the Governor, Raj Bhavan, Thiruvananthapuram

            The Advocate General, Ernakulam.

            The Joint Secretary to the Chief Secretary.

            The Director of Public Relations

            The Stock File.




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for Public Relations Department, Govt. of Kerala.